Access zones

Setting up access zones in your In2Event will help you simplify access management during your event.
Simply divide your venue or location into different zones and add them to In2Event. Then, like accreditations, you can assign certain zones to people. On the day(s) of the event, everyone’s wristband will clearly show who’s allowed where.

Below you will find the steps of creating access zones and roles.

Adding access zones

  1. Choose the right event in the Launchpad.
  2. Go to ‘Settings’ in de left side menu and click on ‘Accreditations’ and then on ‘Access zones’.
  3. Select if the access zones are date specified or unspecified.  Date specified means the access zone is valid only on specific dates. It means you could assign different zones, on different days, to the same person. Unspecified means the access zone allocation is valid during the whole event.
  4. Click on ‘Add access zone’.
  5. Fill in the requested details:
    1. Name your access zone, for instance ‘Artist village’, ‘Front of house’ or ‘Front of stage’.
    2. Choose a Zone ID. This is what will end up at the wristband. There’s no limit to what you can enter here, but we suggest using single letters instead of words.
    3. Write a description for this zone. This step is optional and for internal use.
  6. Click on ‘Add access zone’.

After you’ve created access zones, you can assign the zones to people. However, we understand that it would be quite the hassle to assign a lot of people, the exact same zones. That’s why we’ve also created the access zone roles. You can create a role, select which zones that role will have access to, and simply assign the roles to people.

 

Access zone roles

After adding zones, follow these steps to create roles:

  1. Click on ‘Add role’
  2. Give the role a unique name. You can give it a description if you like.
  3. Select the crowd types the role should be available for.
  4. Select the zones for the role. If you chose ‘date specified’ you have to tick the boxes for the access zones and each day.
  5. Click ‘Add this role’ and you’re done!

After creating roles, it’s possible to add them to crew lists as accreditation that can be requested, just like other accreditation items. When creating a list, you select which roles can be requested, you can set limits and you’re the one who approves the list.

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