The difference between roles and rights

Within In2Event you can add rights to a user, as well as roles. But what exactly is the difference between those two? The answer to that is probably simpler than you’re imagining right now.

The user rights determine what a user can see, edit and delete from your In2Event account. This means that you control what happens in your In2Event account. You could, for instance, add your artist handler to In2Event so they can work directly in the event. An artist handler would probably get all rights for the Program module. but maybe won’t have to see what goes on at the Volunteer module.

A user role is simply a saved combination of user settings. By adding a role, you won’t have to go through all the settings for each individual. You simply add a user role, for instance ‘Artist Handling’. Every user you invite to work with you in an event that will only need to see the artist-related parts of In2Event will get the ‘Artist Handling’ role. This way, you won’t have to check all the user right settings for each individual.
Of course, after assigning a user role to someone, you can still edit the rights at a personal level.

In the image below you see an example of how this would look. This person is not able to see or do anything in the production-related parts of In2Event but has full access to the program-related parts.
We highly suggest using user roles. This will keep your organization more organized and GDPR proof.

an example of user management settings in In2Event for artist handling

Where to find the user rights settings
1. Go to the Launchpad.
2. Select ‘Users’ and click on the name of the user you would like to add the user rights to.

Where to find the user role settings
1. Go to the Launchpad.
2. Select ‘Team > Roles and capabilities’.

 

 

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