Accommodations

Accommodations can be set up if guests, crewmembers or artists need overnight accommodation. Accommodations are requested and assigned in the same way as accreditation items. First you need to add a location and then you can add accommodations to this location. For example; You have booked six rooms in a hotel nearby. The hotel is the location. You add six accommodations and name them after the room types.

Adding a location.

  1. Select the event from the ‘Launchpad’.
  2. Go to ‘Settings’.
  3. Click ‘Accreditations / Accommodations’.
  4. Go to ‘Add location’.
  5. Enter the required information.
  6. Click ‘Add location’.
  7. Done! Let’s add accommodations to this location.

Adding accommodations

  1. Go to ‘Settings’.
  2. Click ‘Accreditations / Accommodations’.
  3. Click the ‘+’ button.
  4. Enter the type of the accommodation. For example; ‘triple room’.
  5. Enter the maximum occupancy of the accommodation and if necessary, the cost price and sales price.
  6. Select with the check marks the days of availability and the maximum amount of rooms for this accommodation. If necessary, you can select early check-in or late check-out.
  7. Click ‘Add’ and you are done!

There are two different ways for letting your suppliers request their accommodations;

The first option is to set up all available accommodations beforehand. The supplier will get to see what’s available and is able to choose whichever they want/need. The second option is to let suppliers tell you how many nights they will be in need of an accommodation. You can match their needs to accommodations later on.

It is also possible to add accommodations through the ‘artist profile’.

  1. Go to the profile of the artist concerned.
  2. Go to ‘Accommodation’.
  3. Click the ‘+’ button and follow the same steps as discussed above.