Infosheets

An infosheet is something you can send to an artist to request information. This way, the information you need is provided to you without having to look for it yourself or to have to ask for it.

When and to whom is an infosheet sent?

When you add contacts to an artist you get the option to tick ‘Receive an info sheet’. The persons with this check mark receive an information sheet when the artist has received the status ‘confirmed’.

How do you add an info sheet?

To add an info sheet follow the following steps:

  1. Go to ‘Program’ / ‘Infosheets’ in the event.
  2. Click on the ‘Add infosheet’ button.
  3. Name your infosheet and write an introductory text.
  4. Enter the contact information of the contact person within your organization. This information is placed at the top of the briefing and is important if a recipient has questions about the received infosheet.
  5. Click on ‘Continue’.
  6. Select the recipients of this infosheet. Use ‘Select artists’ to add recipients.
    Please note; The person who will actually receive the infosheet is the contact person of an artist with a tick at ‘Infosheet’.
  7. Click on ‘Continue’.
  8. At the ‘Settings’ step, you indicate the actual content of the infosheet. By ticking the boxes you indicate which parts come back in the infosheet and whether the recipient can only view these parts or that they may also add, edit or delete.
  9. Click on ‘Continue’.
  10. For each checked section you will now see an additional menu. You will need to write an introductory text for this section. You can also add a deadline to this section. After this deadline, the recipient can only view the section.
  11. Click on ‘Continue’.
  12. With the ‘Styling‘ settings you determine what the infosheet will look like. You can add a header image and determine the background color of the sheet and the color of the buttons in the sheet.
  13. Click on ‘Continue’.
  14. At ‘Attachments‘ you can add attachments to the infosheet. You could, for example, think of backline descriptions or a map.
  15. Click on ‘Continue’.
  16. The infosheet is sent via e-mail. At the ‘E-mail‘ section you determine what this e-mail will look like. By clicking a button in the e-mail the recipient can open the actual infosheet.
  17. The last step is to determine when to send out the infosheet. Choose a start date and end date between which the system will send this info sheet. ?
  18. Click on ‘Add infosheet‘.
  19. Check all components of this infosheet and confirm they’re okay by ticking the boxes.
  20. Click on ‘Activate’ when you’re completely done. The briefing will then be sent within your selected date range.
    Please note; The person who will actually receive the infosheet is the contact person of an artist with a tick at ‘Infosheet’.