Import / Export barcodes from third party

Barcodes from external partners are used when you need tickets that have to be scannable by other organisations than In2Event. It’s, for instance, often used for guestlists. The people on the guestlist will have to use the main entrance, where there is an external ticketing partner that manages the scanning of all tickets. Another example of using barcodes by external partners is for parking tickets.

The general rule is that whoever scans the barcodes should supply the barcodes. The barcodes have to be compatible with the scanners that will be used for scanning.

Important things to keep in mind:

  • It’s important that accreditation items for which the barcodes will be used will not be assigned to anyone before the barcodes are imported in the system.
  • Tell your external partner to supply you the barcodes in Excel or in a Spreadsheet document, wherein all barcodes are listed in separate columns.
  • It’s important to let your external partner know how many tickets you will need per day, per item. For example ‘For Saturday we will be needing 100 barcodes for ‘VIP’ Guest and 300 barcodes for ‘Sponsor Guest’.’ 
  • Before you import the barcodes the limits should be set. You can do this at ‘Settings’ ‘Accreditations’. Search for the item and set the limit. This way you prevent that too many tickets will get sent out.
  • The barcodes can be imported by simply copying and pasting them. Make sure that there is no other text in between the barcodes.
  • Make sure you import enough barcodes. This way you won’t have to do an extra import later on.